The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board Room at City Hall on December 10, 1996 at 11:00 a.m. Present were Director of Development Jesse C. Andrew III, and City Attorney Robert L. Bauman who presided. Absent from the meeting was Mayor Sonya L. Margerum.

Quote: Morton Center Lighting - Department of Development
Clerk-Treasurer Rhodes opened one quote received for lighting for the Morton Community Center. Attorney Bauman read the quote aloud:

Kirby Risk Electric Supply ....................... $7,704.42

The quote will be taken under advisement by the Department of Development.

Quote: Light Bar Equipment - Police Department
Clerk-Treasurer Rhodes opened four quotes received for light bar equipment for the police cars. Attorney Bauman read only the names of the companies submitting the quotes, as there were several options available.

1. American Public Safety
2. Federal Signal Corporation, Signal Division
3. Ray O'Herron Co., Inc.
4. Steven R. Jenkins Co., Inc.

The quotes will be taken under advisement by the Police Department.

Quote: Computers - Engineering Department
Clerk-Treasurer Rhodes opened one quote received for computers for the Engineering Department. Attorney Bauman read the quote aloud:

Computers Made Easy ........................ $1,621.00 and $4,653.00

The quotes will be taken under advisement by the Engineering Department.

Minutes:
Director Andrew moved to approve the minutes of the December 3, 1996 meeting as distributed. Motion was seconded by Attorney Bauman and the vote was AYE.

Announcement: Parks and Recreation Department
Superintendent Payne announced that the Park Board will be meeting on Wednesday, December 11, 1996 at 4:30 PM at the Morton Community Center.

Flood Easements: Wastewater Treatment Utility
On the recommendation of Director Darter, Director Andrew moved to approve the acquisition of flood easments 207, 208 and 209 by the Indiana Department of Transportation for $2,600.00. Motion was seconded by Attorney Bauman and the vote was AYE. Attorney Bauman explained that these easements were previously approved by the Board of Works, but INDOT also wanted the Board's signatures on a Buyer's Report, Claim-Voucher and Acceptance of Offer.

Agreement: Pro Air, Inc. - Fire Department
On the recommendation of Chief Ford, Director Andrew moved to approve the annual agreement with Pro Air, Inc. for the servicing of air compressors in the amount of $450.00 plus $105.00 per air sample. Motion was seconded by Attorney Bauman and the vote was AYE.

Quote Announcement: Fire Department Study - Fire Department
On the recommendation of Chief Ford, Director Andrew moved to approve the advertising and receipt of quotes for a study to develop a plan for the present and future development of the West Lafayette Fire Department. The study will include fire station placement, personnel staffing and fire equipment. The quotes will be opened at the December 23, 1996 Board of Works meeting. Motion was seconded by Attorney Bauman and the vote was AYE.

Change Order No. 2: Cyr Plumbing and Heating, Inc. - Department of Development
Director Andrew moved to approve Change Order No. 2 with Cyr Plumbing and Heating, Inc. for the replacement of gate valves to allow zone control of the HVAC system at the Morton Community Center, for an additional amount of $6,798.00. Motion was seconded by Attorney Bauman and the vote was AYE.

Withdrawal of Leave of Absence Request: Sgt. Matthew Coddington - Police Department
At the request of Sgt. Matthew Coddington, Director Andrew moved to accept the request for withdrawal of the previously approved three month leave of absence. Motion was seconded by Attorney Bauman and the vote was AYE.

Group Life Insurance Rates: Human Resources
On the recommendation of Human Resources Coordinator Abbott, Director Andrew moved to approve the 1997 Group Life Insurance rates for the City of West Lafayette. The Basic Group Life rate will increase $0.02 per $1,000.00 and the Dependent Life rate will increase $0.20 per unit. The AD & D rate will remain unchanged. Motion was seconded by Attorney Bauman and the vote was AYE.

1997 City Hall Holiday Schedule:
On Mayor Margerum's behalf, Human Resources Coordinator Abbott requested Board approval of the 1997 City Hall Holiday Schedule. Director Andrew moved to accept the 1997 City Hall Holiday Schedule as presented.

Street Commissioner Downey asked that the Board add that the schedule be adjusted individually per department as needed. Attorney Bauman said that has always been the practice. The Street Department does not always observe these holidays and gives some employees other days off in lieu of them in order to maintain service. These employees get the same number of holidays, but they are not all taken on the scheduled dates.

Motion was seconded by Attorney Bauman and the vote was AYE.

Claims:
Director Andrew moved to approve claims as presented in one accounts payable docket in the amount of $1,267,340.91. Motion was seconded by Attorney Bauman and the vote was AYE.

Adjournment:
There being no further business at this time, Director Andrew moved for adjournment. Motion was seconded by Attorney Bauman and the vote was AYE.

Office of the Clerk-Treasurer Judy Rhodes