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BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 14, 2003 Approved January 21, 2003 The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board of Works Room at City Hall on January 14, 2003 at 11:00 a.m. Present were Jan H. Mills, City Attorney Robert L. Bauman and Mayor Sonya L. Margerum, who presided. Resignation: Natalie S. Dietrich - Patrol Dispatcher - Police Deputy Police Chief Leroux said I would like to ask Board approval to accept the resignation of Patrol Dispatcher Natalie S. Dietrich effective January 23 at midnight. Ms. Dietrich will be accepting a position in just a minute as a Probationary Police Officer. City Attorney Bauman moved to accept the resignation. Motion was seconded by Ms. Mills and the vote was AYE. PERF Notification: Natalie S. Dietrich - Probationary Police Officer - Police Deputy Police Chief Leroux said the next item of business I have is I would request Board approval, actually it is a notification, which has been received from PERF that Natalie Dietrich has passed all PERF requirements, and with that notification we request approval from the Board to hire Natalie Dietrich as a Probationary Patrol Officer starting on January 24 with a starting biweekly salary of $1,441.97. City Attorney Bauman said I don't think we need formal approval. We just need the notification. We already approved her hiring. Mayor Margerum said yes, and then we'll set a date for her swearing in and this will be kind of a special one, as she is the daughter of a police officer and the granddaughter of a police officer and also a graduate of West Lafayette High School. So she is kind of in a special category, until she becomes a Probationary Officer then she'll be just like everybody else. But anyway, we do look forward to that, whenever you set the date for her. Salary Increases: Doug Perkins & Mike Carney - Street Street Commissioner Downey said I would request Board approval to change the status and salary for two employees that were hired some time ago. Mr. Doug Perkins obtained his CDL license and Mr. Carney both started at about the same time. They have successfully completed some time and the salary needs to be changed from $920.00 biweekly to $1,127.41 biweekly. City Attorney Bauman moved approval of increasing the pay of Doug Perkins from $920.00 biweekly to $1,127.41 biweekly and increasing the pay of Mike Carney from $1,020.00 biweekly to $1,127.41 biweekly. Motion was seconded by Ms. Mills and the vote was AYE. Bid Announcement: Riverside Park - Storm Water Treatment Facilities - WWTU WWTU Director Darter said I would like to request approval from the Board of Public Works and Safety the plans and specifications for the Riverside Park Storm Water Treatment Facilities. This will be advertised on the 17th and 24th of January. A pre-bid meeting will be the 28th of January with bids to be received on the 11th of February. This project involves putting in two structures that will then take storm water and catch sediment and any trash before it gets out to the river. Mayor Margerum said and there will be access points at the edge. WWTU Director Darter said there will be a maintenance road so the truck can come over and clean those facilities out. City Attorney Bauman moved approval of the Riverside Park Storm Water Treatment Facilities plans and specifications. Motion was seconded by Ms. Mills and the vote was AYE. Salary Increase: Joe Walden - Operator - WWTU WWTU Director Darter said the next item, I would like to request approval to increase the salary of Mr. Joe Walden to reflect an additional $250.00 for the Sacramento course that he successfully completed. Mr. Walden's pay should be adjusted to reflect an additional $9.62 biweekly and this falls within the salary ordinance. City Attorney Bauman moved approval of increasing the pay of Joe Walden, $250.00 per year, $9.62 biweekly and said congratulate him for passing the Sacramento course. Motion was seconded by Ms. Mills and the vote was AYE. Resignation: Michael Darter - Utility Director - WWTU WWTU Director Darter said the last item, I would like to ask the Board to accept my resignation from the position as Utility Director. I've taken another job in White County and my last day of employment will be January 17, 2003. City Engineer Snyder said 2030 did you say? WWTU Director Darter said 2003. Mayor Margerum said maybe we ought to amend the resignation. Well, it is with great regret that we would recommend accepting your resignation. You've done an outstanding job, as I said at the Council meeting. You're a very fine steward of the environment and really kept us in the forefront of environmental excellence and you've handled everything in a very professional manner. Thank you for your excellent work. The Utility is in very good shape due to your stewardship, so thank you very much. WWTU Director Darter said I would like to thank the Board for the help they've given me for all of those years. Ms. Mills said I guess I'll have to second it. City Attorney Bauman said I'll move we accept the resignation, I guess. I'd like to move that we reject it. Mayor Margerum said but we do wish you good luck in your position. The vote was AYE. Change Order No. 9: Lindberg Road Project - Atlas Excavating, Inc. - Engineering Mayor Margerum said Scott [City Engineer Snyder], maybe if it is all right with you, I will go ahead and at least precede this next item because it is one that is very dear and close to my heart and that is we, at this time, will ask for a change order on Lindberg Road in the amount of $1,731,859.62. Is that correct? City Engineer Snyder said $1,731,859.62. Mayor Margerum said and this has been a matter of long discussion and a number of engineering studies to come to a solution to Lindberg Road. Along with this change order, I have the following letter from Terry Dillon, President of Atlas Excavating. "Dear Mayor: As of 11:00 this morning our subcontractor, Berkel & Company, is currently moving in their cranes and equipment to begin work on the placement of the piling in the bog for the above referenced project. It is the full intent and full expectation of Atlas Excavating to have Lindberg Road open to traffic by the time classes begin at Purdue this fall," which is August 12, is that correct, 12th? And "Atlas will schedule all work and all subcontractors with this goal in mind." Signed Terry Dillon, President of Atlas Excavating. And this has been a concern that we get this road open as quickly as possible. The people in that area have been very patient and I think we do have the solution underway and I would just also cite their article in the paper in which he states that they will have it open by school. So, I'm very pleased to get this and that we will continue to work with them to make sure that that continues on schedule. So Scott, if you would like to add some more details to it, that's fine. City Engineer Snyder said well, this is the engineering array of piling that has been reviewed by geotechnical consultants and some modifications were made at their request. All parties have agreed to those elements and this extra work order reflects all of those negotiated items to finish the crossing of the bog. Mayor Margerum said and I might add, this is a federal aid project, which is 80% federal dollars and 20% local dollars. The Redevelopment Commission has appropriated the local dollars and the State had agreed with the 80% that is their share of the costs. I want to thank Dave Downey in particular, who has worked with Atlas, and Scott, and BLA, and Atlas, as well as the State for working it out, but especially the people at Purdue, Arvid Johnson and Maria Santagata, who helped find a solution for us. So, a lot of people have worked to make this happen, so I am pleased that we will now be moving ahead. It will be done by August 12, according to Atlas's promise here in this letter. City Attorney Bauman moved approval of extra work agreement number 9. Motion was seconded by Ms. Mills. Mayor Margerum said I would also, in that, like to have this letter attached from Mr. Dillon, to include that in it. The vote was AYE. Bid Rejection: Pierce St. Curb & Sidewalk and Evergreen St. Curb & Sidewalk Projects - Development Assistant Director of Development Grady said at this time I would like to ask the Board to reject both bids received on the Evergreen Curb and Sidewalk and the Pierce Street Curb and Sidewalk projects last week. So moved City Attorney Bauman. Motion was seconded by Ms. Mills and the vote was AYE. Agreement: Burkhart Advertising, Inc. - Wabash Landing Parking Garage Signage - Development Tom Gall [T. J. Gall & Associates] said I have an agreement for the Board between the City and Burkhart Advertising, Inc. for the Wabash Landing signage project, in the amount of $48,163. We received the agreement, signed, along with their performance and payment bonds and insurance. Mayor Margerum said and this is for the signage to replace the temporary signs at Wabash Landing. Mr. Gall said for the signage inside the garage, to navigate around the garage. There will also be a separate painting agreement that will be put together possibly next week that will go along with this. This work is to finish in May. City Attorney Bauman moved approval of the contract with Burkhart for the signage and said they were the low quoter. Motion was seconded by Ms. Mills and the vote was AYE. Minutes City Attorney Bauman moved to approve the minutes of the January 7, 2003 Board of Works meeting as submitted. Motion was seconded by Ms. Mills and the vote was AYE. Claims Mayor Margerum moved to approve the claims as submitted in four dockets in the following amounts:
Motion was seconded by Ms. Mills and the vote was AYE. Adjournment There being no further business at this time, Ms. Mills moved for adjournment. Motion was seconded by City Attorney Bauman and the vote was AYE.
Office of the Clerk-Treasurer Judy Rhodes |